Humanic AI Summit (SF)
The summit that replaced its entire check-in workflow in one week.
Registration
Badge
About the client
A lean summit team needed check-in to run itself - no queues, no manual lookups, no wasted headcount at the door, integrated with Luma
Client Quote
"We had three people scheduled for the registration desk. By midday, we reallocated two of them to run sessions instead. The check-in just handled itself." — Humanic AI Summit team
The annual summit in San Francisco, 2025
Problem
A lean team that couldn't afford to waste anyone at the front desk.
Humanic AI Summit was a focused, high-quality event for Bay Area marketers and martech professionals. The team was lean and needed check-in to run itself on event day — no long queues, no manual name lookups, no wasted staff time at the registration desk. They also had no existing badge printing infrastructure and needed a solution that could integrate with their registration platform quickly.
Registration in process, 2025
Theme for the 2025 summit
How we solved the problem
End-to-end check-in automation in seven days.
We handled the full check-in stack — software integrations, hardware consulting, and implementation of an automated badge printing workflow. Attendees checked in and received a printed badge in seconds, with zero manual intervention from staff. The system synced directly with their registration data, so there was nothing to reconcile after the event.
Speakers at the 2025 summit
The Result
Three staff at the desk, two redeployed by lunch.
Staff workflow reduced by 70% — team was free to focus on content and networking
Fully automated badge printing from check-in to badge-in-hand
Zero registration desk bottlenecks on event day
Community
Tools we used
An AI-native agency runs on AI-native tools.
Our team works hands-on first — we learn the problem by doing the work ourselves. Then we build or adopt tools that let us do it faster, better, and at scale. Sometimes that means writing custom automation for a specific client. Sometimes it means reaching for the best open-source tool available and wiring it into the workflow the same day. The goal is always the same: spend less time on operations, more time on outcomes.
Badge
Our automated check-in and badge printing product that syncs real-time with Eventbrite and Luma — attendees scan in and walk away with a printed badge in seconds, zero staff intervention required.
FAQ