Humanic AI Summit (SF)
The summit that replaced its entire check-in workflow in one week.
Registration
Badge
About the client
A lean summit team needed check-in to run itself - no queues, no manual lookups, no wasted headcount at the door, integrated with Luma
Client Quote
"We had three people scheduled for the registration desk. By midday, we reallocated two of them to run sessions instead. The check-in just handled itself." — Humanic AI Summit team
The annual summit in San Francisco, 2025
Problem
A lean team that couldn't afford to waste anyone at the front desk.
Humanic AI Summit was a focused, high-quality event for Bay Area marketers and martech professionals. The team was lean and needed check-in to run itself on event day — no long queues, no manual name lookups, no wasted staff time at the registration desk. They also had no existing badge printing infrastructure and needed a solution that could integrate with their registration platform quickly.
Registration in process, 2025
Theme for the 2025 summit
How we solved the problem
End-to-end check-in automation in seven days.
We handled the full check-in stack — software integrations, hardware consulting, and implementation of an automated badge printing workflow. Attendees checked in and received a printed badge in seconds, with zero manual intervention from staff. The system synced directly with their registration data, so there was nothing to reconcile after the event.
Speakers at the 2025 summit
The Result
Three staff at the desk, two redeployed by lunch.
Staff workflow reduced by 70% — team was free to focus on content and networking
Fully automated badge printing from check-in to badge-in-hand
Zero registration desk bottlenecks on event day
Community
What ran the event
Hand us the event.
We run it, and we write the software it runs on.
We run both halves.
1/ Filling the room is outbound, campaigns, CRM, and the reporting that tells you which channel actually sold a ticket.
2/ Running the room is registration, check-in, lead capture, sponsors, and the day itself.
You keep the platforms you already sell on. Nothing gets migrated, no tickets get reissued, and nobody on your team learns a new system three weeks before doors.
When what you need does not exist in any product, we build it, and we build it against your event date rather than ours.
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